Deputy City Clerk

Are you looking to make an impact on your community? The City of Platteville is searching for a dedicated, detail-oriented Deputy City Clerk to assist in carrying out all functions of the City Clerk's office. This position assists in or has full responsibilities in the following areas: elections; records, permits, and licensing; council/boards and commissions; and general office management.

Minimum starting wage of $24.17/hour, commensurate with experience. The City of Platteville offers unmatched employee benefits, including participation in Wisconsin Retirement System (WRS), health insurance with low monthly premiums and a $300 max out-of-pocket cost for care, generous paid time off (112 hours in first year plus additional sick leave), and employer paid life insurance and long-term disability.

Responsibilities

Elections

• Assist City Clerk with registrations, absentee ballots maintaining the state election database, polling location setup, election day support, election night reporting, post-election requirements and all other aspects of conducting elections as needed.

Records, Permits, and Licensing

• Maintain City vehicle registrations, titles, and driver license information. Update driver’s insurance as needed. Apply for license plates when requested by department.
• Update, post, and maintain various City records including vehicle registrations, ordinance and resolutions, licenses and permits, and City Administrative Policies.
• Serve as City property and liability insurance coordinator.
• Assist departments with website updates and postings.
• Prepare and process the Tax-Exempt mailing and file the summary with the State (even years)

Council/Boards and Commissions

• Responsible for assembly, distribution and coordination of Council packet, Boards/Commissions records, new Council member orientation materials, weekly updates and Council meeting schedule.
• Attend and take minutes for the Common Council and Plan Commission meetings in the absence of the City Clerk.

Office Management

• Use excellent customer service skills: establish and maintain an effective working relationship with other employees, officials, and members of the public. Provide phone and front desk coverage.
• Notarize documents for City staff.
• Maintain monthly postage usage by department. Assist in mail processing.

City Manager

• Provide Executive Assistant support to the City Manager as needed.

For additional details, please review the full job description in the Supporting Documents section below. 

Qualifications

• Minimum education:  High School Degree, or GED equivalent, plus one year of other schooling to include secretarial, bookkeeping or accounting, and

• Related work experience of at least 1 year, or

• Any equivalent combination of education and experience.

• Notary Public, or capable of becoming a Notary Public within three months on the job.

Application Instructions

Please submit a cover letter, current resume, and City of Platteville employment application to Human Resources Manager Chad Wilson, wilsonc@platteville.org or mailed to:

City of Platteville, Attn: Human Resources, PO Box 780, Platteville, WI 53818,

Application reviews will begin on February 26^th, 2024. Applications will be accepted until the position is filled.